Workflowy is an apparently simple but extremely clever tool to manage your projects.

You start by writing a list.

Click on any item on this list and you can now write another list underneath it.

Click on any item in this sub list and you can now – yep – write another list beneath it, and so on.

Breadcrumbs allow you to navigate up and down the levels easily.

Workflowy

The clever part is that you can delve into a lower list in 2 ways, by isolating it on its own page or by viewing it as part of its parent list.

Everything is stored in the cloud, but you can continue to work offline. It won’t save until you are back online, but you can export everything if that is a problem.

It is really neat to keep an overview of your upcoming tasks, divided into neat and easy to read sections, and to keep them all in one place.

The other clever part is that you can tag every task. You can label everything either #critical, #soon, #medium or #longterm (as an example). Then you can instantly pull up a list of your #critical tasks and knock them off, then scan your #soon tasks. You can label them for days or dates. You have complete freedom to organise your work in the way that you want it.

You can outline a content plan and add notes on any item at any time, which are neatly hidden in the ordinary view.

The key thing to remember is that everything can be a list, once you think about it in the right way.

There are free and paid versions of Workflowy.

Workflowy review conclusion

As things stand, I am currently measuring my work in blocks of time, which (to my current understanding) doesn’t suit Workflowy, but I am using it to keep track of high-level tasks which will stretch over the next few months. People use it in various ways, and everybody should check it out.